How to See a List of All Spots and Who Is Signed Up
Access Participant Data Anytime from the Reports Tab
Last Updated June 17, 2026
The primary place to see who has signed up is the Reports tab in your SignUp's Organizer view. Log in, click your SignUp title from the Dashboard, and then select the Reports tab.
Report Options
- Check-In Sheet — Participant list with contact details and optional custom question responses. Useful for day-of attendance tracking.
- Who's Coming — A spot-by-spot summary of participants within a chosen date range, with optional comments.
- Export Report — Full CSV download of all SignUp data including custom questions, comments, and check-in timestamps. Opens in Excel or similar programs.
- Interactive Report — A customizable view you can bookmark in your browser for quick access. Displays all fields and can be printed or exported.
Other Ways to Stay Informed
- Friday Status Email — All organizers automatically receive a weekly summary showing who is signed up for the week ahead and which spots are still open.
- Mobile Reports — Run single-SignUp reports from your smartphone and email the results to yourself or others.
- Multi-SignUp Reports — Max, Campus Plan, and Organization Plan members can run consolidated reports across multiple SignUps at once.
For screenshots and/or a tutorial video, visit the Help Center article here.
You May Also Find Helpful:
How to Print Reports, Rosters, and Sign-In Sheets
How to Get a Report of Your Personal Volunteer Hours
About the Author
Diana Schlott
Customer Champion & Content Creator
Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →
