How to Add a Manual Assignment for a Participant
Assign Anyone to a Spot — Even Without an Email Address
Last Updated June 17, 2026
As an organizer, you can manually assign any participant to a spot — including people who do not have an email address. Here is how to do it from both a computer and a mobile device.
From a Computer
- Log in and go to your Dashboard. Click your SignUp title to open Organizer view, then go to the Spots tab.
- Click the down arrow next to the date to expand all the spots for that day.
- Find the spot, click the three-dot menu, and select Assign.
- In the entry field, type the participant's name to add them as new, or select from your existing participant list. To assign from a saved contact list, use the Assign From dropdown.
From a Mobile Device
Select the date, find the spot, tap + Assign Participant, then search for or add the participant.
A Few Things Worth Knowing
- Participants with email addresses receive automatic assignment notifications and reminders.
- Participants without email addresses will not receive notifications. Organizers are alerted on their Reminders Sent emails when these assignments come up.
- Notifications batch every 30 minutes, so if you assign several people at once, they receive one combined email rather than separate messages.
- To turn off automatic assignment notifications, go to Settings and adjust your email preferences.
Manual assignments make it easy to keep everyone on the same page. Start building your SignUp today.
For screenshots and/or a tutorial video, visit the Help Center article here.
You May Also Find Helpful:
How to Add a Participant to a SignUp
How to See a List of All Spots and Who Is Signed Up
How to Remove a Participant from Your SignUp
About the Author
Diana Schlott
Customer Champion & Content Creator
Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →
