How to Import Emails and Create Contact Lists
Build a Reusable List of Contacts for Faster Invitations and Assignments
Last Updated June 17, 2026
Contact Lists in My Tools let you store participant information once and reuse it across any SignUp — for invitations, manual assignments, and reports. You can build a list from scratch or import from several sources at once.
How to Create a New Contact List
- Log in and go to My Tools, then select Contact Lists.
- Click Create a New List and give it a name.
- Add contacts individually, or use Import to bring in up to 500 at a time.
Where You Can Import From
- Previous SignUps (anyone who has signed up with you before)
- CSV or Excel file
- DirectorySpot
- TeamSnap
- Gmail
CSV File Requirements
- Required columns: Email and Name
- Optional columns: First Name, Last Name, Phone
- Excel files must be saved as .csv first
- Maximum file size: 5MB
- If an import fails, verify column headings and try saving as UTF-8 CSV
After importing, preview and edit contacts before finalizing. Use the pencil icon to edit individual entries or the trash icon to remove them.
For screenshots and/or a tutorial video, visit the Help Center article here.
You May Also Find Helpful:
How to Invite People to Your SignUp
How to Invite Participants to Your SignUp
How to Put All Your SignUp Links on One Page
About the Author
Diana Schlott
Customer Champion & Content Creator
Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →
